Executive Assistant

Executive · Clarendon, Arkansas
Department Executive
Employment Type Full-Time 8 Hr Workday
Minimum Experience Experienced

POSITION SUMMARY:

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations.  This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

 

PRIMARY RESPONSIBILITIES:

  • Provide state of the art calendar management for CEO. Prioritize inquires and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Act as a liaison and provide support to the Board of Directors as needed on behalf of the CEO. Arrange and handle all logistics for Board meetings and events:  schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.  Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including; assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
  • Work closely with the CEO to keep them well informed in upcoming commitments and responsibilities, following up appropriately. Act as a “barometer”, having a sense for the issues taking place in the environment and keeping the CEO updated.  Anticipate CEO’s needs in advance of meetings, conferences, etc.
  • Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
  • Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust and support the Executive Team.
  • Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
  • Provide event management support as requested.
  • Provide hospitality to all guest and help to create a welcoming environment.
  • Invest in building long-lasting relationships both externally and internally.
  • Other projects/duties as assigned for the overall benefit of the organization.

QUALIFICATIONS/EXPERIENCE:

  • Strong ability to execute work with a diverse, equitable, and inclusive lens.
  • Significant executive support experience, including supporting C-level executives.
  • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
  • Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications)
  • Strong verbal and written communication skills
  • Exceptional organizational skills and impeccable attention to detail.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and partners.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response of turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Excellent judgement is essential.
  • Ability to switch gears at a moment’s notice.
  • Certified in Basic Life Support
  • Participate in on-going age-related in-service training for patients in various age groups.

WORK ENVIRONMENT:

  • Thrive in an intense, do-it-yourself, start-up environment.
  • Ability to work well within a cross-functional team environment and diverse communities.

STATUS:

This is a nonexempt position.

This is not an OSHA high risk position.

This is an ADA negotiable position.

This is a Safety Sensitive position.


This is a safety-sensitive position for the purposes of the Medical Marijuana Act. ADA/EOE.  MDHS follows all federal and state laws regarding vaccination policies. 

Thank You

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  • Location
    Clarendon, Arkansas
  • Department
    Executive
  • Employment Type
    Full-Time 8 Hr Workday
  • Minimum Experience
    Experienced